Workflow management is the coordination of various functions that makes up the work involved in the production of a product. By ‘work process’ we mean grouping of tasks that are pieces of a bigger project, and is at times synonymous with ‘business process’. Workflow management is developing and enhancing the ways for the information so as to develop products through a given procedure. It involves mapping out the work process in an ideal situation, finding redundant tasks, automating the procedure, and spotting bottlenecks or areas for further development. The reason behind workflow is to accomplish some outcome, and the reason behind workflow management is to accomplish better outcomes in accordance with the set objectives.
While making a structure to hold information and setting a successive path of tasks for the information to flow until it is completely processed, it will automatically route the data to the foreordained tasks. There are numerous workflow management systems present in the market that are designed to help streamline the routine business processes for optimal efficiency. Currently, entrepreneurs are looking for various business process management systems, and simple approaches to automate their work processes, to accomplish new heights of efficiency. Here are the 5 key features that you should keep in mind while looking for an efficient workflow management system.
Automation being a crucial element of any workflow management system helps in eliminating the tedious human interventions while enhancing the accuracy and time efficiency of the production workflow. In practical terms, workflow management requires software tools used to keep track of the work and to automate its components.
Another important feature that should be taken into consideration while looking for an appropriate workflow management software is scheduling. This quintessential feature is the key towards an organized work process module which helps in providing the client with convenient timelines and reducing the hassle of constant coordination with all the components of the workflow. Email alerts are linked with the schedule so that all the members are aware about their timeline and reminded about their schedule beforehand.
• Role-based Dashboard
Role-based intuitive dashboard adds to the efficiency of the workflow. The feature acts as a mediator between production workflow and management. The admin is equipped with the feature of deciding the roles and responsibilities of each member of the workflow and constant tracking their work processes. Each member dashboard is equipped with features suitable for their workflow.
• Integrated Workflows
Integration used to be a nice-to-have feature for workflow management, but recently it has become an essential feature for the workflow software. Displacement of data from one software to the other in the absence of integration can result in the misplacement of information which may affect the operations of the business. The workflow management system integrated with other workflow platform can help in the smooth flow of the work processes.
• MIS Reports & Notifications
Bunches of workflow management platforms out there shall provide you with simple workflow. But if you are serious about actually achieving a new level of productivity, you are going to need some solid MIS reporting and notification features. An intelligent workflow management system will be your one-stop-shop for all the important operations in the process. An efficient business workflow management system will send notifications by the means of email or pop-up notifications on your device to remind you of upcoming approvals. The users can also customize the kind of notifications they receive.